The Result is a Repeatable Marketing Process!
Lean Six Sigma Black BeltA Little more on applying Little’s Law to Lean your Marketing!
By business901 | November 7, 2009
In a previous post, I transformed Little’s Law to marketing utilizing this formula: Marketing Cycle Time = Customers in Process / Closed Sales. I would like to simplify this formula and change the nomenclature a little. I think more accurately it should be called Sales and Marketing Process Time(SMPT) = Prospects in Process(PIP) / Customers(C). You could also use the same formula substituting Prospects for possible Revenue opportunity and Customers for Revenue.
However, if you put your Theory of Constraints hat on for a second, you would consider Revenue as the Throughput. Though this is not a major change in thinking, Throughput is the measure that drives Theory of Constraints. In your marketing process, this makes perfect sense, you should be measured in Sales Revenue, correct?
Reviewing some basic teachings of the Theory of Constraints, you may start looking at your marketing process a little differently. If you believe reducing your SMPT is important you simply have to reduce the number of Prospects in Process (PIP) if your Throughput(TH) or Customers(C) stays relatively constant. If you have large amounts of PIP it is a pretty simple task. However, the question maybe, what if you don’t have enough prospects in your pipeline?
You know your SMPT is a function of all of your process time. It represents all the stages of your Marketing Cycle both value added and non-value added time. So to reduce cycle time you must reduce value added, non-value added or a little of both. Since common sense dictates that non-value added time makes up for the majority of the time and if anything you would like to increase value added time, you must attack the non-value added part of the process.
We must accept the fact that there is waste in all processes, and we must work on a continuous basis to remove it. As we remove waste, another large culprit of efficiency is variability will be reduced. However, the other item that Little’s law demonstrates is the PIP in the process. As we evaluate this number think about the cost of having excess PIP. Not having a targeted market, you may waste mailings, telephone calls and a few other inexpensive items, but I think about this on a much grander scale. Think how much you may be diluting your message. Can you afford to do that? You have heard me discuss how clarity may be the single most important reason that you lose prospects or sales. You cannot increase value-added time or decrease non-value added time without clarity.
How do you increase clarity to your prospects? Again, hopefully this does not sound like too much like a broken record but there are only two choices: reduce the number of prospects or segment your list or both.. Effective segmentation may be your single biggest constraint in improving sales. What do you think?
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Great Resource on the Theory of Constraints: Ebook on Integrating Theory of Constraints with Lean Six Sigma
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Topics: Lean Six Sigma, Marketing Funnel |
A Little Law applied in Lean Marketing
By business901 | November 6, 2009
Most marketing systems are out of control. They just have not been managed with understanding the process speed and the effect of the flow on the process. Understanding some of the drivers of this process is much simpler than you might think. A simple equation called Little’s Law can tell us how long it will take any prospect to be turned into a sale simply by counting how many customers are in your funnel and how many sales we complete each day, week, etc.
Marketing Cycle Time = Customers in Process / Closed Sales
Little’s Law is a pretty cool tool and more important than it might seem. Many of us may not know what our average marketing cycle time is, let alone the variation of it. But knowing when someone enters your Marketing Funnel and when they exit it might seem immeasurable. The thought of having to track a prospect through all the stages in the process may seem rather daunting. However, with Little’s Law and segmentation of your individual channels, you can get a reasonable estimate of these factors. We only need two of these factors to get the third. It is just math! We need reliable estimates but if you look at segmentation closely and how Little’s Law applies you can go a long way in getting some very useful numbers. If you know your customers and the process and how many sales you are closing you can estimate your cycle time. If you know your cycle time and the number as sales you close, you can estimate the amount of customers in your process. 
These customers will be waiting between different stages or activities. It may be either internal or external reason but for this conversation it is not important. In lean, we consider this as someone’s queue time. This time in waiting (queue time) counts is a delay, no matter what the reason. As you begin to track your customer’s flow it soon becomes obvious that some of your activities from the eyes of your customers are of little value. A critical metric of waste for any process is what percentage of the total cycle time is spent in non-value added activities and how much of this is waste. The metric used is process cycle efficiency, which relates the amount of value added time to the total cycle time of the marketing process. Typically, marketing cycle efficiency of less than 10% indicates that the process has a lot of non-value added time or added wasted opportunity.
Marketing Cycle Efficiency = Value-added Time / Marketing Cycle Time
Waste is any time, cost, etc. that has no value in the eyes of your customer. All organizations have some waste. Lean shows us how to recognize waste and by utilizing these two simple and doable formulas. Don’t accept that Marketing is not measurable, it is!
Picture courtesy of Wild Hare Decor
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Topics: Lean Six Sigma, Marketing Funnel |
Most Marketing Systems are Out of Control.
By business901 | November 5, 2009
Most Marketing systems are out of control. They have not been managed with understanding of the process speed and the effect of the flow on the process. As a result, performance has to be sub-standard. My marketing has too many variables to define my Value Stream! Can you afford to say that?
Depending on your industry, marketing can be anywhere between 5 to 30% of your total expenses. In most operations that I am familiar with it runs in the neighborhood of 5 to 10%. It is not uncommon to find labor at a similar amount. Would you accept the same amount of variability in your workforce? If you have variability in your marketing, why not cut the budget? Increasing it only will increase the variability. On the other hand, if you have low capacity you have little variation. Is that the problem you want to have?
Variation in demand and in processing time will have a major impact on your total process lead time. If you are functioning close to your optimum level, customers in your value stream, and you get a sudden rush of opportunities, the opportunities will be severally minimized by just variation alone.
How do you minimize variation and get a handle on the process? It has to do with segmentation. If you have not segmented your list properly, you have tremendous variation and the numbers you are looking are skewed. You must segment until you can get a handle on variation. It does not mean you have to segment to, there is none. You have to segment until you can start to minimize the variation that is incurring. You must conquer complexity by narrowly defining your problem.
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Topics: Lean Six Sigma, Marketing System |
Steps to creating your Need Statement
By business901 | November 4, 2009
The other day, I discussed Your Marketing Vision should define your Customer’s Core Problem, but how do you go about doing it. A simple exercise that I found useful was depicted in the book: True Purpose: 12 Strategies for Discovering the Difference You Are Meant to Make
Stay away from editing it as much as possible, except for your grammar of course. You will water down the statement trying to appeal to everyone versus the segment you are actually marketing too. Do not worry about alienating anyone that is the purpose, discrimination in this sense is not bad! Tim says, “Remember that moving forward on your purpose means saying “no” to jobs, clients, and customers for whom your purpose is not appropriate. Therefore, your public purpose should be a simple and clear articulation in of what you do and who you do it for, in the most purposeful terms possible.”
Steps to creating your Need Statement:
1. Write down the list of possible options you need to choose from.
2. For each option, write a list of pros and cons.
3. Read each statement and rate them by the most useful aspects of your product or service.
4. Ask for advice from salespeople, customers, dealers and other stakeholders within the marketing segment. It is best to read it out loud to a client, such as an elevator speech would be used. The worst thing you could do is to do this by yourself.
5. Weighing these factors make a choice. It does not even have to be the best choice, just the one you choose to live with.
6. Now, try it out. If a sample client “doesn’t get it” then you may need to change the wording, not the meaning of the statement. If your statement inspires, you are ready for prime time.
7. If your sampling struggles with what you are offering, re-think your strategy going through these steps.
8. Re-read what others said about your offering.
9. Using what others said, brainstorm different ideas on how to say the message.
10. Now try different combination of the 2 list to come up with simple statements that describe what you do and for whom you do it for.
11. Read the statement out loud to others. See which one creates the most interest.
I may go one step further. Play telephone with a group of 4 to 5 people. The message that comes through the last person is more than likely the message that will get transmitted throughout the rest of your marketing process.
P.S. If you are getting ready to map that Customer starting point in your Value Stream Map, this is what you write in that little box with the sawtooth shape on top.
Topics: Duct Tape Marketing, Lean Six Sigma, Marketing Funnel, Marketing System |